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Business software for agencies, consultants and professional firms

More than a website.
The software your business runs on.

A website with a fully custom business management suite built into its admin panel. Not a CRM with your logo on it: software designed around how your business works, to save you time and make you more money in your niche.

Your system: 0 of 4 modules. Pick your business below to place the first.

What kind of business do you run?

For agencies, consultants and professional firms, that usually means client onboarding, proposals, projects, time tracking, retainers and a client portal.

Built for agencies, consultants and professional firms

What your customers see

Harbor & Pine ConsultingSample

Clear advice for growing businesses.

Strategy sessions and monthly retainers, booked online.

Book a consult
  • Strategy sessions
  • Monthly retainers
  • Workshops
  • Built around your process, not a template
  • You own the code + data
  • Security-tested before launch

Sound familiar?

The work behind the work is eating your week.

What we hear from agencies, consultants and professional firms before we build anything.

  • Onboarding by email thread

    now

    Contracts, documents and logins get chased one message at a time.

  • Hours that never get billed

    2m ago

    Time lives in a spreadsheet and some of it never reaches an invoice.

  • Clients asking for updates

    9m ago

    You spend hours writing status emails instead of doing the work.

Stack at list price

$290 a month at typical list prices, plus your hours

What agencies, consultants and professional firms often pay for

typical list prices

  • Website builder$40/mo
  • CRM$90/mo
  • Invoicing & quotes$45/mo
  • Forms & intake$35/mo
  • Automation glue$30/mo
  • Project / client portal$50/mo
Plus the hours gluing them together$290/mo +

Your site + your own admin panel

One login. One customer record. Built around a professional services firm, then yours to keep.

Cost of doing nothing

Every month you wait, you pay for it twice: subscriptions and hours.

Your subscriptions plus your team's time. Your numbers, not ours.

Preset with what agencies, consultants and professional firms often use. Tap to change:

Hours a week on admin:

Hours a week on admin:

Costing you every year

$21,684 a year

$290/mo in software + $1,517/mo of admin time at $35/hr. Typical list prices; use your real bills next.

Cost so far today$0.00Your tools and admin since midnight, at these numbers. An estimate.

Use your real numbers

Weigh it against a one-time build.See what a $4,000 system replaces

What changes

A good-looking site gets the enquiry. The system behind it is what turns it into revenue.

A day with your systemSwipe through the day

22:00, 8 of 8 done

  1. Reminders sent (Save time)

    Bookings that schedule themselves. Customers pick real availability; confirmations and reminders send on their own.

  2. Enquiry filed (Save time)

    One place for every customer. Forms, calls, bookings and invoices land on one record. Nobody copies data between apps.

  3. Deposit taken (Increase revenue)

    Money in on time. Deposits at booking and scheduled payment reminders shrink what's owed to you.

  4. Quote follow-up sent (Increase revenue)

    Quotes get chased. Unanswered quotes get follow-ups until there's a yes or a no.

  5. Rebooking offer sent (Increase revenue)

    Customers come back. People who haven't booked in a while get a rebooking offer automatically.

  6. Invoices sent (Save time)

    Invoices from finished jobs. Mark a job done and the invoice is already built and sent.

  7. Today's numbers ready (Save time)

    Your numbers on one screen. Revenue, pipeline, jobs and unpaid invoices without opening a spreadsheet.

  8. Review requests sent (Increase revenue)

    More reviews, better ranking. Every completed job triggers a review request; reviews feed your local SEO.

For agencies, consultants and professional firms

  • Saves timeClients see progress, approvals and files in their own portal.

  • Makes moneyTracked hours roll into invoices and retainers bill themselves.

A day in your businessDrag the line to compare

How it gets built for you

Not one-size-fits-all. Not a CRM with your logo on it.

Every system starts with your business, not ours. We learn your industry, map the tools and workarounds you rely on today, and design a management suite around your exact workflow: your services, your staff, your pricing rules, your paperwork. It might do what a CRM or booking app does, but only because your business needs it, and only the way you work. Then we move your data over and retire the subscriptions it replaces.

Template vs. yours

YOUR BUSINESSServicesStaffPricingPaperworkTemplateONE SIZEDOESN'T FITMISSED
A template asks your business to fit it. We start with your business and build the system to fit it.

What we build

One system, built around your business.

BOOKINGS24LEADS9DUE3REVENUE · SAMPLESAMPLE DATAToday

  1. 01 Designed

    Every screen is drawn and approved before a line of production code.

  2. 02 Built

    Then it's built and filled with your own data, moved over from the tools it replaces.

Sample screen, not a client's system.

Picture yours yet? On a thirty-minute call we map how your business runs and sketch the system.

Book a 30-min call

What we've built

No two systems we've built look alike.

Each of these exists because one business needed it. None of it came out of a box.

See the work

Firearms training academy

Take course bookings and payments without phone tag.

What we built

  • Per-course booking switch
  • Class presets on an admin calendar
  • Pay-at-booking checkout

Lab-tested specialty retailer

Prove the quality of every batch, automatically.

What we built

  • Lab certificate reader
  • Batch-level certificates per product size
  • Tax-ready sales exports

Multi-store retail operator

Reward repeat customers and partners on its own terms.

What we built

  • Loyalty points as store credit
  • Scheduled promotions
  • Affiliate payouts with tax-form checks

Research publisher

Keep a citation library accurate as it grows.

What we built

  • Evidence levels on every claim
  • Editorial approval queue
  • Cookie-free reader analytics

Case study 1 / 4

Swipe for the next one. Tap a card to flip it.

Working with us

Most software goes wrong at setup. Ours is set up with you.

We move your data, train your team and stay on after launch. You watch every step in your own portal.

The full journey

  1. 01Plan it with you

  2. 02Built and tested

  3. 03Launch and stay on

Our guarantees

Four promises, in writing.

Our guarantees

Four promises, in writing.

You own it
Code, data and domain are yours. Leave any time with everything.
Security-first
Encryption, 2FA and hardened hosting on every build, not as an upsell.
Stress-tested
Load and security tested before launch, not after your first busy day.
Fixed quotes
Scope and price agreed before work starts. Extra work is quoted and approved first.

All four are in your fixed quote.See the prices

All four promises are written into your fixed quote. Here's what it costs.

See the prices

Here's the system we'd start with.

Sketched from what you told us on the way down. On a thirty-minute call we map how your business really runs, then send a fixed quote within days, even if the honest answer is “start smaller.”

yourbusiness.com/adminSketch

Your professional services firm system, sketched

Built from your business. Scoped for real on the call.

  • Client onboardingProposals, agreements and intake in one flow
  • ProjectsTasks, files and deadlines per client
  • Time and retainersHours tracked against each retainer
  • Client portalClients see progress, approve work and pay

Runs on its own

  • A proposal is signed, onboarding starts and the client gets their portal.
  • A retainer is nearly used, you and the client are told.
  • Work is ready for review, the client is asked to approve it.
  • An invoice is due, it is sent with a payment link.

Retires the typical rented tools

  • Website builder
  • CRM
  • Invoicing & quotes
  • Forms & intake
  • Automation glue
  • Project / client portal
  • +1 more

Fits Scale, for what businesses like yours usually need.

Open it full screen

Your path to a custom system

0/4

  1. You run a professional services firm (to do)
  2. See what rented tools cost you (to do)
  3. See how your system gets built (to do)
  4. 30-minute call: we map how your business runs (to do)
Place the last piece: book your call What is admin costing you?

Then a written proposal: your package, a fixed price and a timeline. No obligation. Most businesses start with Scale; we'll tell you honestly if you need less.

Prefer to look around first? See shipped work or the full process.

After launch

What's in each plan

After launch

Monthly plans keep it improving.

Compare the plans

  • GrowthRecommended

    $500/mo

    Up to 26 change tickets a month, against 4 on Starter ($250/mo).

  • Premium ScaleBest value for fast movers

    $800/mo

    $300 more than Growth, about $10 a day, to go first on every change and fix.

  • Starter

    $250/mo

    4 change tickets a month, one of each kind every two weeks.

  • Hosting

    $80/mo

    No change tickets included. Need a change? We quote it first.

Every plan: Client portal with unlimited team logins · Two-factor sign-in · Activity log · Data export, any time · Security-tested

Get your fixed quote: book a call

Build your package

Tap what you need.

Pick anything that applies and the package that covers it shows here.

Questions

What owners ask before they book.

4 questions: Most asked

Is this just a CRM with my logo on it?

No. There is no product we resell. Your system is designed from scratch around how your business actually runs: your services, your pricing rules, your staff, your paperwork, your customers. It may include things a CRM or booking app does, but only because your business needs them, and shaped the way you work.

Why is Scale the one most people should pick?

Starter gets you a great front end. Scale is where the business itself changes: the custom management suite replaces the tools you rent, the analytics show you where time and money leak, and the first week of support ends with a report on exactly what to improve next.

Are these the final prices?

They're the starting prices for each package. After the discovery call you get a fixed quote in writing before any work starts, and nothing outside that scope is billed without your approval.

Do I own what you build?

Yes. The code, the database and the domain are yours. If you ever leave, we hand everything over. You can download your data from your client portal at any time. No export fees, no lock-in. That's the point of not renting software.